Executive Assistant/Office Manager - Clinical Operations

Reference Number: 2321

Job Title: Executive Assistant/Office Manager - Clinical Operations 

Employment Type: Permanent Full - Time                                                             

Hours per Fortnight: 80 

Classification: HS4, Levels 1-5 (HS4-HS29)

Location: Graham Street 

Closing date: 02/01/2026

For a confidential conversation please contact: Donna Sherringham on Donna.Sherringham@gvhealth.org.au
 

About GV Health:

At Goulburn Valley Health we pride ourselves on delivering person-centred care. We aim to enhance patient experience through improved service access, developing partnerships, meeting growth in demand, implementing innovative service models and ensuring workforce flexibility.

Click HERE to find out more information about GV Health and our services.

Click HERE to find out more from our staff about a career and lifestyle at GV Health.

Our region:

Great things happen here! Follow the link to find out what its like to live, work and play in our wonderful region: Greater Shepparton: Great Things Happen Here

About the Role: 

The Executive Assistant position is responsible for providing high level executive and administrative support to the Executive Director Clinical Operations and involves:

• Being a role model for values based communication and engagement
• Keeping focused on strategic priorities for which the Directorate is responsible
• Knowing and valuing our people and our work
• Ensuring efficient business systems and administrative functions
• Contributing to the promotion of a healthy work environment
• Flexibility to change working hours to suit meetings

A minor component of the role (0.1FTE). The position requires the incumbent to hold responsibility to be the appointed Office Manager of the Clinical Operations Administrative Team

This involves:

• Being a role model for values-based communication and engagement
• Keeping focused on strategic priorities for which the Directorate is responsible
• Knowing and valuing our people and our work
• Ensuring efficient business systems and administrative functions
• Contributing to the promotion of a healthy work environment
• Flexibility to change working hours to suit meetings
• Day to day supervision and management of Administration Officers – Clinical Operations

Key Selection Criteria:

• Relevant qualifications in Administration and/or extensive experience in providing Executive support and assistance at a senior level.
• Demonstrated relevant experience with Microsoft Office programs including Word, Excel, PowerPoint, Publisher and Outlook software as well as Adobe Acrobat.
• Demonstrated written and verbal communication skills, with high attention to detail (includes experience in organising meetings including preparation, distribution of papers and taking of minutes).
• Excellent time management skills and the ability to work independently with minimal direction.
• The ability to work collaboratively in a team environment when required.
• The ability to work professionally with a wide range of stakeholders including internal and external parties.
• Demonstrated high level understanding/skills in dealing with confidential and sensitive information.

Position Description: HERE

If qualifications are a requirement for this position, please attach a copy in support of your application. Qualification requirements are outlined in the Position Description under 'Key Selection Criteria'

Why work at GV Health? 

• Free Community Connector Program to personally welcome and connect you to our wonderful community
• Generous salary packaging, subsidised staff parking and discounted leisure memberships
• Flexible work practices and options to purchase additional leave to support work/life balance
• Paid parental leave
• Professional development and study leave to help reach your learning and career goals
• A confidential employee assistance program (EAP) for you and your loved ones
• Social club membership offering a range of events, functions and local community discounts
• Our CREATE Outstanding monthly, bi-monthly and annual reward and recognition program

GV Health is an equal opportunity employer and encourages applications from Aboriginal and Torres Strait Islander people, as well as applicants who are LGBTIQ+, who have different abilities, or are from culturally and linguistically diverse backgrounds are encouraged. GV Health has zero tolerance of abuse, bullying and harassment and discrimination in all forms, and is committed to the safety, protection and wellbeing of all children.

Pre-employment screening checks may be required, including but not limited to; Working with Children's Check (WWCC), National Disability Insurance Scheme (NDIS) Worker Screening, International and National Police Checks, Aged Care Statutory Declaration, Visas and valid working rights in Australia, immunisations as mandated by Department of Health. Further details of pre-employment requirements are provided in the Position Description and to successful candidates, or upon request. 

GV Health reserves the right to vary pre-employment screening from time to time and as directed by legislation and operational requirements. 

Recruitment agencies should note that GV Health does not accept agency resumes. GV Health is not responsible for any fees related to any unsolicited resumes submitted by Recruitment Agencies.